Internal Control Activities
The Internal Control Committee, chaired by the president, was established to strengthen compliance for internal control under Japan's Companies Act, the Financial Instruments and Exchange Act, and other laws. Internal control is a means of achieving four corporate goals: reliable financial reporting, compliance with statutory laws and regulations, effective and efficient operations, and the safeguarding of assets. Based on this viewpoint, the Internal Control Committee periodically checks the status of internal control and reflects findings in improvements. Further, the Board of Directors re-approved a resolution on basic policy for the provision of an internal control system in compliance with Japan's Companies Act. The NYK Group will continue to strengthen the system and develop internal regulations in order to prevent illegal acts and corruption and ensure that operation of the organization is effective and efficient.
Internal Control over Financial Reporting
In regard to internal control over financial reporting, the NYK Group has designed and operated internal controls in conformance with the practice standards mandated in the Financial Instruments and Exchange Act. In future, the NYK Group will work to ensure the reliability of financial reporting by continually upgrading and effectively operating the internal control system.
Internal Auditing Activities
Audit of domestic companies
Internal auditors make suggestions on the soundness, effectiveness, and efficient operation of business management. Internal auditors also follow up on the progress of improvements based on suggestions.
The Internal Audit Chamber's internal auditors perform internal audit activities for the Company and 140 domestic group companies.
Major auditing activities in fiscal 2016
- 32 domestic group companies were audited during the year.
- A specific theme was selected and emphasised for the audit of the NYK headquarters and its branches.
- An audit of payment control at both NYK and domestic group companies was made to check whether cash flow is adequately controlled.
Audit of overseas companies
Internal auditors belonging to the four group regional headquarters conduct periodic internal audits of approximately 210 group companies overseas (implemented at 68 companies in fiscal 2016).
Findings that audits identify are reported not only to the officer responsible at the head office who provides direction and oversight but also to the regional heads overseas to help raise the overall level of internal control in each region.
The staff of the Internal Audit Chamber and the internal auditors overseas contribute to enhancement of the internal control of the NYK Group as a whole by conducting the audits based on the same philosophy and rules and in accordance with the Fraud Risk Assessment* programme.
- * Fraud Risk Assessment:
- This assessment makes use of anonymous replies collected from employees to identify the probability of risk associated with each potential fraud case by analysing the possible financial impact and the likelihood of occurrence. Management shares the results and supports the preparation of related fraud-prevention measures. In fiscal 2016, we conducted fraud risk assessments at eleven companies, amended the codes of conduct of respective companies, revised individual operational procedures, and had compliance officers conduct training on fraud prevention.